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“Preferred” Content Implementation

Once the SMaHSC decides content in SDP-V should be marked "Preferredpreferred", then this the designation must be implemented in the SDP -V serviceVocabulary Service. An overview of the input inputs and outputs of the process is displayed below. A decision from SMaHSC to designate content as "preferred" in SDP-V is required as an input, which is then marked and promoted by the SDP-V administrator or curator. The output of the process is the designated designation of "Preferred" assigned to content in SDP-V.

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Roles and Responsibilities

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• SMaHSC: The governance body is responsible for formally advising the SDP Vocabulary Service administrator or curator to mark the content as “preferred”.
• SDP-V Curator: Person responsible for curating all content across SDP-V. Will have super user access, will be able to see all data, and will be formally recognized by SMaHSC to curate content and input recommendations from SMaHSC. The curator Curator role will be created in future releases of SDP-V. The SDP-V administrator Administrator role currently exists and may temporarily assist with this work. 
• SDP-V Publisher: Leverages the SDP-V process to harmonize surveillance questionnaires and surveys for a single CDC program.  The Publisher is the first person appointed to a collaboration group and will be a liaison with the SMaHSC and harmonization working groups. The Publisher sees all content – look to see if , searches for Harmonization opportunities, and works with the Administrator or Curator to identify potential "preferred" content and to clean data.
• SDP-V Author: An actor (organization, person, or program) responsible for creating and/or maintaining a data collection item, a code set, a value set, or a data collection instrument

Implementation Workflow

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• SDP-V Development Team: The technical team of system architects, code developers, database administrators, etc. who maintain the SDP Vocabulary Service application.

Implementation Workflow

The figure below displays the implementation workflow for "preferred" designation of content in SDP-V. It includes the general “preferred” governance process in the first two swim lanes as discussed in more detail in previous sections. This section focuses on the the next three swim lanes, which describe the the subsequent steps to implement and publicize the content designation in the SDP-V. 

The implementation process involves three user roles (designated with an asterisk in the figure) within the SDP -V Vocabulary Service: the administratorAdministrator/curatorCurator, publishersPublishers, and authorsAuthors. Once SMaHSC votes agrees on the "preferred" designation, the first step is for the curator Curator to identify the content in the SDP Vocabulary Service. If the content has not been created, it is developed and added to the service. Once the content is in the service, it is marked “preferred” by the curatorCurator. The administrator Administrator or curator Curator submits information on the newly tagged "preferred" content for the “What’s New” tab in the SDP Vocabulary Service to the SDP-V Development Team, who includes it in the next update of the tool. Adding this information to the service SDP Vocabulary Service will highlight the designation to users.

Additional harmonization opportunities are identified by the administrator Administrator or curatorCurator, who searches the SDP Vocabulary Service for content similar to the newly designated "preferred" content. If similar content is located, the administrator Administrator or curator Curator notifies the program publishers Publishers of the harmonization opportunity. The program publishers Publishers promote the "preferred" content during the next tool revision cycle. They encourage authors Authors to review the content for potential applicability to the data collection instruments they are currently developing. Authors assess the content and incorporate it into their development projects where it fits. In some cases an older or different piece of content must be used in a data collection instrument. When that happens, the author Author files a business justification with the publisher to explain the continued use of non-preferred content.

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