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- How data standards are currently used in their area of practice
- The impact of standards adoption
- the The usefulness of standards-related shared resources and tools available
- The need and proposed business value of SMaHSC activities
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Data Harmonization Terminology in the SDP Vocabulary Service
When the curator role for the SDP Vocabulary Service is staffed and the necessary coding has been completed in the SDP Vocabulary Service application, SDP-V content may be identified in three possible ways, which were identified by SDP-V users. These data harmonization terms will be implemented when the curator role for the SDP Vocabulary Service is staffed and the capabilities are developed in the SDP Vocabulary Service. The goal of using these labels is greater data harmonization.
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Once SMaHSC decides content in SDP-V should be marked "preferred", then the designation must be implemented in the SDP Vocabulary Service. An overview of the inputs and outputs of the process is displayed below. A decision from SMaHSC to designate content as "preferred" in SDP-V is required as an input, which is then marked and promoted by the SDP-V administrator or curator. The output of the process is the designation of designated "Preferred" assigned to content in SDP-V.
Roles and Responsibilities
The following roles have been provisionally identified as part of this implementation process. Other roles may be determined as the process is implemented and improved upon. See the SDP-V Users Manual for more information on each of these roles.
- SMaHSC: The proposed governance body is responsible for formally advising the SDP Vocabulary Service administrator or curator to mark the content as “preferred”.
- SDP-V Curator: Person responsible for curating all content across SDP-V. Will Within the SDP-V Service, this person will have super user access, will be able to see all data, and will be formally recognized by SMaHSC to curate content and input recommendations from SMaHSC. The Curator role will be created in future releases of SDP-V. The SDP-V Administrator role currently exists and may temporarily assist with this work.
- SDP-V Publisher: Leverages the SDP-V process to harmonize surveillance questionnaires and surveys for a single CDC program. The Publisher is the first person appointed to a collaboration group and will be a liaison with SMaHSC and harmonization working groups. The Publisher sees all content, searches for Harmonization opportunities, and works with the Administrator or Curator to identify potential "preferred" content and to clean data.
- SDP-V Author: An actor (organization, person, or program) responsible for creating and/or maintaining a data collection item, a code set, a value set, or a data collection instrument.
- SDP-V Development Team: The technical team of system architects, code developers, database administrators, etc. who maintain the SDP Vocabulary Service applicationservice.
Implementation Workflow
The figure below displays the implementation workflow for "preferred" designation of content in SDP-V. It includes the general “preferred” governance process in the first two swim lanes as discussed in more detail in previous sections. This section focuses on the the next three swim lanes, which describe the the subsequent steps to implement and publicize the content "preferred" designation in SDP-V.
The implementation process involves three user roles (designated with an asterisk in the figure) within the SDP Vocabulary Service: the administrator/curator, publishers, and authors. Once SMaHSC agrees votes on and approves the "preferred" designation, the first step is for the curator to identify the content in the SDP Vocabulary Service. If the content has not been created, it is developed and added to the service. Once the content is in the service, it is marked “preferred” by the curator. The administrator or curator submits information on the newly tagged "preferred" content for the “What’s New” tab in the SDP Vocabulary Service to the SDP-V development team, who includes it in the next update of the tool. Adding this information to the SDP Vocabulary Service will highlight the designation to users.
Additional harmonization opportunities are identified by the administrator or curator, who searches the SDP Vocabulary Service for content similar to the newly designated "preferred" content. If similar content is located, the administrator or curator notifies the program publishers of the harmonization opportunity. The program publishers promote the "preferred" content during the next tool revision cycle. They encourage authors to review the content for potential applicability to the data collection instruments they are currently developingunder development. Authors assess the content and incorporate it into their development projects their data collection instruments where it fits. In some cases an older or different piece of content must be used in a data collection instrument. When that happens, the author files a business justification with the publisher to explain the continued use of non-preferred content.
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